Procurement

Our procurement team ensures best value for the council, and that the most economically-advantageous tender guidelines for all procurement processes are followed.

Proactis Rego

We manage our tendering process through Proactis Rego.

Our tenders are carried out electronically via Proactis Rego, which is an online tendering system that provides a central source of information for all our council's tenders.

Registering is quick and simple, and we would recommend that companies register for free via the Proactis Supplier Network portal environment.

Please note: There is no charge for registering an account on the portal environment.

There are user guides and a help desk to assist you with the registration process and throughout the time that you are active on the portal.

Other local authorities in London also issue tenders using this portal, so if there are no suitable tenders with us you may find a relevant tender with them.

We also use:

approved council contractors for low value works
framework agreements awarded by other public bodies

If you have any questions about our procurement process, email procurement@hillingdon.gov.uk.

View the council's standard terms and conditions (PDF, 96 KB) for the supply of materials and or the execution of work.

Planned tender opportunities

Here is pipeline information to help you prepare for future tendering opportunities.

The Procurement Pipeline are details of contracts expected to be re-procured and new procurement projects that are expected to be undertaken with contract values greater than £25,000 over the next 24 months.

There is no guarantee that the opportunities listed will go ahead and the proposed method of procurement and dates are subject to change.

Procurement Pipeline 2024-25 (Excel doc, 24 KB)

The pipeline is reviewed and updated quarterly.

Details of the council's current procurement activities are posted on the Proactis website.

If you would like any further information on the procurement pipeline please contact procurement@hillingdon.gov.uk in the first instance.

Search for business opportunities

To search for business opportunities, you can visit Proactis.

Our contracts

All contracts that are advertised over £25,000 appear on the government's contracts finder.

If you have any questions or queries about Hillingdon Council contracts, email procurement@hillingdon.gov.uk.

Procurement Act 2023

The Procurement Act 2023 received Royal Assent in October 2023 and came into force on Monday 24 February 2025. For guidance please see The Procurement Act 2023 GOV.UK.

For suppliers who wish to know more about the Procurement Act 2023 and to understand new requirements from Monday 24 February, please watch the webinar provided by Government Commercial Function and presentation from the Cabinet Office.